Building Your Arsenal: Essential Tools and Systems for the ADHD Entrepreneur

Phil Gee
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For those of us whose brains operate at a slightly different frequency, the right tools and systems aren't just helpful – they're essential for navigating the often-chaotic world of small business. It's about creating a framework that supports our strengths while mitigating the challenges that can come with ADHD, such as distractibility and difficulties with organisation. Over years of trial and error, I've discovered a few key allies in this endeavour.


Whiteboard: Your Visible Anchor

Digital tools are powerful, but sometimes the simplest solutions are the most effective. A whiteboard in your workspace can be a game-changer. Its constant visual presence acts as an immediate reminder for key tasks, both work and personal.


Unlike information hidden within a device, it's there, in plain sight, every time you glance around. It's perfect for jotting down top priorities, quick reminders, and even those fleeting thoughts that might otherwise vanish. Plus, the tactile satisfaction of physically wiping off completed tasks offers a small but significant dopamine hit!


CRM (Customer Relationship Management): Your Contact Hub

In essence, a CRM is a system for organising and managing all your interactions with contacts, from initial enquiries to loyal customers. It's about keeping track of who you've spoken to, what you discussed, and where they are in the buying cycle.


Using a CRM, especially one with a visual drag-and-drop pipeline (like HubSpot or even the list feature in Trello), allows you to see at a glance where your relationships stand and ensures no potential connection falls through the cracks. This centralisation is crucial for staying organised and nurturing those valuable business relationships.


Visit Hubspot here



Google Suite: Your Integrated Powerhouse

Google's suite of free and user-friendly tools offers seamless integration, which can be a significant advantage for streamlining workflows:


  • Google Sheets: For data tracking, list-making, and organising information.
  • Google Forms: For easy creation of surveys and feedback collection.
  • Google Slides: For visually presenting ideas and information.
  • Google Calendar: For scheduling and reminders to manage your time.
  • Google Drive: For central cloud storage of all your important files.
  • Google Tasks: A simple yet powerful to-do list that integrates directly with Gmail, keeping your tasks visible within your inbox.


Visit Google Tools here


Trello (or Similar Kanban Tools): Your Visual Organiser

Platforms like Trello, with their visual board and card system, provide a fantastic way to organise projects, tasks, and ideas. Creating boards for different clients, projects, or even stages of a process allows you to see the big picture and track progress at a glance.


The drag-and-drop functionality makes it intuitive and easy to manage, acting as a visual brain dump for all your ongoing activities.


Visit Trello here


Fireflies.ai (or AI Meeting Assistants): Your Memory Backup

AI-powered meeting assistants can be invaluable for capturing and summarising meeting content. They record conversations and provide transcripts and summaries, highlighting key decisions and action points. This eliminates the reliance on often-fallible memory and ensures you don't miss crucial details. Integrating these summaries into your project management tools further enhances organisation.


Visit Fireflies here


Phone App Organisation (Tip): To minimise digital distraction and overwhelm, organise your phone apps into folders on your home screens. Aim for no more than one or two swipeable pages, keeping your most frequently used apps easily accessible within those folders. This reduces scrolling and mental clutter.


By strategically implementing these kinds of tools and systems, the ADHD entrepreneur can build a supportive structure that fosters productivity, reduces overwhelm, and allows their unique strengths to shine through. It's about finding what works best for your individual needs and creating an environment where you can thrive.

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