Writing a business plan using AI
Phil Gee
Using Gemini to Draft Your Business Plan
When you’re just starting out, writing a formal business plan can feel like climbing Mount Everest. Where do you even begin? That’s where tools like Gemini come in.
Think of Gemini as your super-fast, expert personal assistant who has read every business book and plan ever written. It can take your raw ideas and quickly shape them into a professional document, saving you days of staring at a blank page.
This isn't cheating—it's efficiency. We use AI to get the structure right, so you can focus on making the content brilliant and personal to your brand.
Step 1: Understand What Gemini Does
Gemini is a type of clever computer program called a Large Language Model (LLM).
In layman's terms, it’s a brilliant 'word-guesser' trained on trillions of pieces of text from the internet.
What it can do: It can follow instructions, write in a specific tone (like professional or friendly), and structure documents (like a business plan).
What it can't do: It doesn't know your specific passion, your suppliers, or the exact price of rent on a local high street. You must provide the facts.
Step 2: The Magic Formula for a Prompt
To get a useful business plan draft, you need to tell Gemini four things. This is what we call your 'Prompt.'
Prompt Component
What to tell Gemini Example for your business
1. The Role - Act as a professional business advisor or mentor. “Act as an expert business mentor for a start-up, writing a formal business plan.”
2. The Goal - Define the final output you want. “Draft a complete business plan outline, with placeholders for financials.”
3. The Facts (The most important part!) - Provide the key details about your business. “The business is called [Business name], it sells luxury, ethically-sourced cosmetics to women aged 25-35 in Liverpool. Our USP is the unique packaging design and the direct sourcing from Asia.”
4. The Format - Tell it how to structure the document. “The plan must include: Executive Summary, Company Description, Market Analysis, Products/Services, Marketing Strategy, and Financial Overview.”
Step 3: Your Go-To Business Plan Prompt
Use this as a template to generate your first draft. Just fill in the [square brackets] with your information. “Act as a business consultant drafting a formal business plan for a start-up.
The business is [Insert Your Business Name and Type, e.g., a high-end fashion brand].
Our target customers are [Describe your customers, e.g., ambitious women aged 25-35 in the North West].
Our unique selling point is [What makes you special? e.g., we source all our items directly from ethical suppliers in Asia].
Please generate a concise, detailed plan with the following sections, using clear UK English and no jargon:
1. Executive Summary,
2. Company Description,
3. Market Analysis (mentioning competitors),
4. Products and Services,
5. Marketing and Sales Strategy, and
6. Operational Plan (mentioning sourcing logistics).
Leave spaces where specific financial figures are required.”
Step 4: Refine and Personalise (The Human Touch) Gemini gives you the skeleton; you put the muscle and personality on it.
Edit the Tone: Does it sound like you? Adjust the language to match your brand's voice.
Insert Your Numbers: This is vital. Take the plan to Module 1.2 (Financial Projections) and use your actual data for things like costs, sales targets, and pricing. AI can’t do this for you accurately!
Add the Detail: When it comes to the Operational Plan, drop in the specific knowledge you have already gained about your business giving as much specific detail as possible. The more AI knows about you and your business, the better the result.
Action Point: Before moving on, use the prompt template above to generate a draft of your business plan. It’s better to have a rough draft than no draft at all!
Our MASTER IT ALL COURSE covers AI and lots more. Take a look here
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Web apps aren't a brand new idea, but they've come a very long way! They have a great history of making business and technology more accessible for everyone, not just tech experts. The History: In the early days of the internet, websites were just static pages with information. Then, clever developers figured out how to make them interactive, so you could fill out forms or click a button to do something. These were the first web apps. They were all about giving people a better, more interactive online experience without having to download software. The Present: Today, with huge advances in technology, web apps are incredibly powerful. They can look and feel just like a traditional app you'd find in an app store, with fast loading times and smooth performance on any device. The key difference is that they are built with clever, flexible web technology, keeping them low-cost and easy to update. The Future: The future of web apps is all about getting even smarter and more personal. They're starting to use AI to help with things like creating content, organising tasks, and making personalised recommendations. This means that a web app can become a super-smart assistant for your business and your clients, doing more than ever before to help you succeed. For your business, this means you can have a cutting-edge, low-cost app that grows with you, always staying up-to-date and providing a professional service without the limitations of traditional apps.
Many people use the words "website" and "app" to mean the same thing, but for a business, the difference is very important. Understanding this can help you decide what you need to grow. A website is mainly for showing information . Think of it like an online brochure or a digital shop window. You go there to read about a business, see their products, and find their contact details. While it might have a contact form or a blog, its main job is to present content for you to look at. A web app , on the other hand, is a tool for doing things . It’s software you access through a web browser. The user actively interacts with it to get a task done. For example, a web app could be a secure client portal where your customers log in, a project management tool for your team, or a personalised planner for your coaching clients. It’s an interactive tool that performs a specific function for the user. A good way to think about it: A website is like a book you read. A web app is like a computer programme you use. For your business, a website is essential for being found, but a custom web app is what makes your business run smoother and helps you provide a better, more personalised service to your clients.
You’ve probably got dozens of apps on your phone or tablet, from your banking app to your favourite games. These are called traditional apps or native apps . They’re brilliant, but building one for a small business is often a massive, expensive project that takes a long time. Then, you have to convince people to go to an app store and download it, which is a big hurdle. This is where a web app is a game-changer. Think of a web app as a smart tool that lives on the internet, not on a person's phone. Your customers don't need to download anything; they just click a link, and it works perfectly in their web browser, whether they're on a computer, a tablet, or a phone. Why does this matter for your business? No App Store Hurdles: You avoid the huge costs, long waiting times, and strict rules of the app stores. Your web app can be built and launched much quicker. One App for Everyone: Instead of building a separate app for Apple and Android, a web app works for everyone on every device. It’s a single solution that reaches a much wider audience. Easy to Share: You can share your app with a simple link on social media or in an email, making it instantly accessible to your clients. For most small businesses, the aim is to solve a specific problem or streamline a process, and a web app is the fastest, most cost-effective way to do that. It gives you all the power of a professional tool without the app store fuss.
The world of online search is changing, and you might have heard a lot of buzz about AI (Artificial Intelligence) and how it’s shaking things up. If terms like ‘SEO’ and ‘LLM’ sound like a foreign language, don’t worry! We’re here to break down what this all means for your business and how you can use these changes to your advantage. The days of simply stuffing your website with keywords are long gone. The new frontier is about ‘mutual information’ – a fancy way of saying how much information your brand supplies to the internet. The more a search engine knows about you, the more visible you will be. Here's how you can make sure your business stays ahead of the curve: 1. Pinpoint Your Niche and Position Your Brand With AI becoming the default for search, traffic is becoming more splintered. This is actually great news for smaller, more specialised businesses! Rather than trying to be everything to everyone, focus on what makes you unique. What specific problems do you solve? You can even use AI to see how it perceives your business. Try searching for your brand on a tool like SemRush's AI branding review, or simply ask a public Chat AI what they know about your business. This will give you a good starting point for identifying your strengths and how you are perceived online. 2. Provide Key Information to the Networks Think of your website and all your online content as a package of information about your business. This is where E-E-A-T comes in – Experience, Expertise, Authoritativeness, and Trustworthiness . AI models are looking for specific information that matches a user's search query. Including and excluding certain details will make a huge difference to your visibility. Think about all the places your business is mentioned online. This includes your Google and LinkedIn reviews, mentions in PR articles, podcasts, blogs, and local directories. All of this data helps build a picture of your brand's authority. Even your social media profiles are now indexed and contribute to this. If you serve a national audience, make sure this is consistent across all your listings. 3. Be Known, Be Mentioned, Be the Source In this new AI-driven landscape, it’s harder to cheat the system. The focus is on your brand’s reputation. AI search engines are looking for evidence that people are talking about you and that you are a credible source of information. The key is to: Be Mentioned: Get other websites to talk about you. Be the Source: Become a trusted provider of information in your field. Be Known: Have a clear and consistent brand identity. Be Talked About: Encourage people to share their experiences with your business. Be Famous: Build a reputation relative to your brand’s size and niche. 4. The Hidden Factors You Can Influence To quickly increase your visibility, here are a few things you can do: Be Consistent: Ensure your business information is the same everywhere. This includes your Name, Address, and Phone Number (NAP). Swap Mentions: Work with other businesses to get reciprocal links or mentions on each other's websites. Focus on Brand Positioning: The focus is no longer just on keywords, but on clearly defining what you do, who you do it for, and why you do it. Leverage Employee Personas: Your employees can be your biggest advocates. Encourage them to build their own professional brands through writing, podcasts, and social media. This builds authority and brings in leads for your business. 5. Writing Content for AI Discovery When creating content, write naturally and clearly. AI is intelligent and understands the nuances of language. Treat your web pages as 'information packages' . Provide all the vital information a customer might need, such as directions, parking details, or opening hours. Use 'attributes' . AI understands specific information, such as the materials you use for your products or the specific services you offer. The value of being at the top of a traditional search ranking page is decreasing as more people use AI and LLMs to find what they need. However, by focusing on being a trusted, well-known, and informative brand, you can ensure your business remains visible and relevant in this exciting new era.
If you're a startup, you're juggling a million things, often with limited time and budget. You've probably heard about 'AI' and perhaps felt a bit overwhelmed by it all. Well, consider this your straightforward guide! We're not here to talk about sci-fi; we're here to show you how simple, everyday AI tools can genuinely streamline your marketing and business operations. Think of AI as your new, incredibly efficient assistant. While there are countless tools out there, we've picked 6 fantastic ones that can give any new business clear focus, make your life easier, and your workflow much smoother. Let's dive into how these tools can help you work smarter, not harder. Top 6 Tips for Using AI in Your Business AI might sound a bit daunting, but it's really just smart tools designed to make your life easier. Think of it as having a super-efficient assistant for your business. Here are our top tips, showing you how to get started with some fantastic tools: Tip 1: Use AI to Kickstart Your Ideas & Content. The Idea: AI is brilliant for beating writer's block or getting a fresh perspective. Don't know what to post on social media? Need a quick email draft? AI can give you a strong starting point in seconds. How it Helps (Tool: Gemini): Gemini is like your clever brainstorming partner. Just ask it a question or give it a topic, and it can whip up social media captions, blog ideas, or even short email drafts for you to adapt. It's super easy to use and a great way to get moving. Tip 2: Understand Exactly What Your Customers Are Asking. The Idea: Knowing what questions your potential customers are typing into Google gives you a massive advantage. It helps you create content that they're actively searching for, making your marketing much more effective. How it Helps (Tool: Answer The Public): Answer The Public is brilliant for this. Type in a keyword related to your business, and it shows you all the common questions people are asking around that topic. This gives you clear ideas for blog posts, FAQs, or social media content that truly resonates. Tip 3: Make Your Visuals Pop (Even Without a Designer!). The Idea: Great visuals grab attention, but not everyone's a graphic designer. AI can help you create stunning images and designs quickly, making your brand look professional without a huge budget. How it Helps (Tool: Canva): Canva uses AI features to help you design. You can use its "Magic Design" to create presentations or social graphics from a simple text prompt, or use its background remover for product photos. It helps you look like a pro, even if you're just starting out. Tip 4: Automate Your Social Media Posting. The Idea: Consistently posting on social media is key, but it takes time. AI-powered scheduling tools let you plan your content in advance, so your posts go out at the best times, even when you're busy with other things. How it Helps (Tool: Buffer): Buffer is a fantastic tool for this. You can schedule all your social media posts across different platforms in one go. Its AI features can even suggest the best times to post for your audience, ensuring your content gets seen without you needing to be online 24/7. Tip 5: Turn Information into Engaging Stories. The Idea: You've got great ideas and data, but how do you present them in a way that truly captures attention, whether it's for a pitch or an internal update? AI can help you create dynamic presentations and documents. How it Helps (Tool: Gamma / Venngage): Gamma and Venngage use AI to help you build presentations and infographics. You can give them your text or a topic, and they'll suggest layouts, designs, and even generate slides for you. This saves you loads of time making your information look professional and engaging, perfect for pitches or reports. Tip 6: Don't Just Use AI, Guide It! The Idea: AI tools are powerful, but they're not mind-readers. The better your instructions (we call these "prompts"), the better the results you'll get. Think of it as giving clear directions to your smart assistant. How it Helps (All Tools): This tip applies to all AI tools. When using Gemini , be specific about your desired tone and length. When using Canva or Gamma/Venngage , be clear about your design needs. The more detail you provide, the more tailored and effective the AI's output will be for your business. So, there you have it – six practical tips and six powerful AI tools that can genuinely transform how you run your startup. Remember, AI isn't about complexity; it's about making your life easier, freeing up your time, and giving your marketing efforts a real boost. You don't need to be a tech wizard to harness these benefits. If you're keen to explore how these tools, or others, can be specifically tailored to your business, we'd love to chat. Simply contact us for a free, no-obligation consultation. Let's get your business working smarter with AI!
Have you ever walked into a sprawling, state-of-the-art gym for the very first time? You look around, and there it is: a dazzling array of equipment. Rows of treadmills, gleaming weight machines, complex resistance bands, and obscure apparatus you can't even name. You know these tools are designed to make you stronger, healthier, and more energetic. But without a clue where to start, which machine does what, or how to use them safely and effectively, it's not empowering – it's overwhelming . You might try a few things, feel awkward, and then just head home, perhaps never to return. This is exactly how many small business owners feel about Artificial Intelligence (AI) tools today. Just like that gym, the digital world is now packed with incredible AI apparatus. There are AI writing assistants (like the fancy new elliptical for your content), AI scheduling tools (your automated treadmill for social media), AI analytics dashboards (the smart scales that tell you what's really working), and countless others. Each one promises to make your business leaner, faster, and more effective. But without a plan, without guidance, and without someone to show you the ropes, these powerful AI tools can feel like a labyrinth of confusion. You know the potential is there to save time, boost your marketing, and streamline your operations, but how do you even begin? What's the right "workout" for your business goals? Which "machines" should you focus on first? That's where we come in!!! At Social Media Academy, we are your AI Trainers and Marketing Coaches. We don't just point you to the equipment and say "good luck." We understand the unique challenges of small business owners – limited time, stretched resources, and the need for clear, actionable steps. Just like a personal trainer builds a custom workout plan, and perhaps a comprehensive wellness and nutrition strategy, we will: Assess Your Business Needs: Help you identify the specific "muscles" (areas of your business) that need strengthening. Create Your Custom AI "Workout Plan": Guide you through the most relevant and user-friendly AI tools, showing you exactly how to use them for your social media and broader business operations. Provide Hands-On Coaching: Walk you through practical exercises, ensuring you build confidence and get real results. Develop Your AI "Wellness & Strategy Guide": Equip you with a clear roadmap to integrate AI into your daily workflow, helping you build a more efficient, productive, and ultimately, less stressful business life. You wouldn't expect to build your dream physique by randomly hopping on gym equipment. Don't expect to transform your business with AI without a guiding hand. Let us be your AI Personal Trainers. Together, we'll build an AI strategy that gets your business in peak condition, saving you time, boosting your marketing, and helping you reclaim your valuable energy.
Unleash Your Business's Smart Assistants: The Next Level of AI in Marketing As a small business owner, I know you wear countless hats. Juggling social media, email campaigns, website updates, and everything else can feel like a constant battle against time. You've heard about Artificial Intelligence helping with marketing, but what if it could do more than just write a quick post? What if it could actually think and manage entire sequences of tasks for you? This is where the idea of AI Smart Assistants comes in – it's the next big leap in making your business run smoother and more efficiently than ever before. Beyond Basic Automation: What Are AI Smart Assistants? You're probably familiar with automation that does one thing: "If this happens, then do that." But imagine having a digital team member who can understand a bigger goal and then figure out all the connected steps needed to achieve it, without you having to guide them through each tiny action. That's the power of these AI Smart Assistants. They're like new members of your team who can think, make decisions, and perform a series of linked tasks all on their own, across different parts of your online world. How These Smart Assistants Can Revolutionise Your Business Think about how much time you spend on repetitive, multi-step tasks. Here are just a few ways these clever AI assistants can transform your daily operations: Effortless Client Management: Imagine a new enquiry comes in through your social media. An AI Smart Assistant can automatically take that lead's details, create a new record in your client system, send them a personalised welcome email that sounds just like you, and even set a reminder for you to follow up later if needed. All done without you lifting a finger after the initial setup! Content That Works Harder: You create one great piece of content – say, a blog post. An AI Smart Assistant could then automatically adapt that content into several versions suitable for different social media channels, schedule them, and even suggest relevant images, ensuring your message reaches more people without extra effort. Streamlined Customer Service: For common questions, these assistants can not only provide instant, helpful answers but also take actions. For example, if a customer asks about booking, the assistant could check availability and even guide them through part of the booking process. Massive Time Savings: By handling these multi-step processes, AI Smart Assistants free you up from tedious admin work. This means fewer errors, less stress, and more time for you to focus on what you do best – running and growing your business. Level the Playing Field: For small businesses, this technology means you can operate with the efficiency and automation levels usually only seen in much larger companies, giving you a serious competitive advantage. Bringing Smart Assistants into Your Business The exciting part is that this isn't just a futuristic concept. Clever digital tools exist right now that can help you set up these multi-step, AI-powered workflows. In my coaching, especially in the Master It All course, I focus on guiding you through exactly how to build these smart systems. I'll show you how to connect different parts of your business's online presence, demonstrate real-world examples, and work with you to set up automations that genuinely transform your day-to-day. It’s about building a marketing engine that truly works for you, freeing up your time and driving consistent results. Ready to explore how AI Smart Assistants can transform your business? Let's chat about your unique challenges and how building a more efficient marketing ecosystem can help you achieve your goals. Book a Free Consultation Call with Phil
Over the years, working with countless small business owners and startups, I've come to realise that being a truly effective social media coach is about far more than just knowing how to post. It's a blend of deep understanding, strategic thinking, and a genuine commitment to empowering my clients. I often reflect on the key attributes I strive to embody every day to ensure I'm providing the very best guidance. 1. Staying Ahead of the Curve: My Deep Understanding of Social Media Platforms and Trends I pride myself on being relentlessly curious and constantly updated. I'm always diving deep into the latest platform changes, algorithm shifts, and emerging trends to ensure that every strategy I recommend is not just relevant, but cutting-edge and truly effective for my clients. The digital world never stands still, and neither do I. 2. It's All About Your Business: My Strategic and Personalised Approach For me, there's no such thing as a one-size-fits-all solution in social media. I believe a great coach collaborates closely with each client, taking the time to truly understand their unique business, their audience, and their specific challenges. Together, we define clear objectives, develop bespoke strategic plans, select the right platforms, and craft content calendars that genuinely align with their brand goals. My focus is always on building authentic relationships and emotional connections, not just pushing promotions. 3. Unlocking Your Creativity: My Content Expertise I love helping clients discover their own creative voice and produce content that truly resonates. Whether it's guiding them to create actionable tips, engaging how-to guides, compelling videos, or informative infographics, I ensure their content addresses their audience's pain points and fosters trust. It’s about making them stand out in a crowded online world. 4. Clear Guidance, Real Empowerment: My Communication and Coaching Skills My approach is built on clear, jargon-free communication. I break down complex social media concepts into easy-to-understand, actionable steps, ensuring my clients feel empowered and confident, not overwhelmed. I believe in active listening, asking the right questions, and being fully present to build strong trust and rapport, which is essential for effective coaching. 5. Making Sense of the Numbers: My Analytical and Problem-Solving Abilities It's not enough to just post; we need to know what's working. I teach my clients how to interpret their social media analytics, identify what's performing well (and what isn't), and then adapt our strategies based on real data. It's about smart, data-driven improvements that lead to tangible results. 6. Building Real Connections: My Focus on Authentic Engagement Authenticity is at the heart of everything I teach. I guide clients on how to genuinely interact with their audience – responding thoughtfully to comments, messages, and mentions – to foster meaningful connections and cultivate a loyal community around their brand. It's about building relationships that last. 7. Proven Results: My Experience and Portfolio With years of hands-on experience managing social media accounts for diverse clients, I bring a wealth of practical knowledge to every session. My portfolio showcases real results, growth metrics, and successful campaigns, giving clients the confidence that they're learning from a proven track record. 8. Always Evolving: My Commitment to Networking and Continuous Learning The digital landscape never stands still, and neither do I. I'm committed to continuous learning, constantly adapting to new trends, and building relationships with other professionals in the industry. This ensures my clients always receive the most current and effective guidance possible. Ultimately, I see myself as more than just a coach; I'm a strategic mentor and a creative problem-solver. My goal is to provide personalised, value-driven guidance, foster authentic engagement, and continuously adapt to the evolving social media landscape to help my clients truly grow their presence and achieve meaningful results. It's incredibly rewarding to see them succeed.